There might be times you intentionally format your file for printing.
So let's say you want to create handouts for your presentation.
There might be times you create files that you don't intend to print at least not yourself.
But if you're sharing it with others especially with your boss
make sure you format it for printing.
You're going to get extra points if you make their lives easier.
Formatting for printing also ensures that the PDF version looks great.
Here is a printing checklist for you to make sure your file looks great whether it's in print or in
electronic format.
We cover the details for each of these points in the lectures that are coming up.
Number one: For each sheet decide which orientation you want to have. Is the sheet taller than it's wide
then you do good with portrait format.
Is it wider than it's tall.
You should probably then use landscape. Number two: adjust the margins. Making the margins slightly narrower
allows you to fit a bit more on each sheet.
Make sure you don't set them too narrow though and that you leave enough space for the header and the footer.
Number three:
Adjust the print area in case there are parts you don't want printed.
You're going to learn how to do this as well.
Number four: Add any information to the header and footer you think will be useful to have on the printed
version.
My recommendation is to always add page numbers.
Your boss will thank you.
Number five: For larger files
make sure you repeat the rows or columns on top for every printed sheet so the data is easier to read.
And for larger tables
also make sure you add some light borders or enough whitespace to be able to easily follow the data
lines.
Number 6: Print preview before printing.
Now let's take a closer look at these settings.
We're going to start with some useful printing options.